Enterprise-Grade Mailroom That Thinks Like You
AI-powered mail management for enterprises. Smart scanning, automated processing, and intelligent routing to reduce operational costs by 60% while maintaining perfect accuracy.
✓ Invoice scanned
→ Routed to accounting
📧 Team notified
Enterprise Features
A mailbox that thinks like you
Our AI-powered virtual mailroom understands your business needs and processes mail with human-like intelligence, but at enterprise scale.
Anytime, Anywhere Access
Work from your desk, or the beach in Hawaii - your mail is already where you are. Access via your secure, virtual mailroom with 24/7 availability.
Smart Summaries & Routing
Mail that reads itself. Get summaries of what matters and custom rules that route mail like a pro, so you don't have to manually categorize everything.
Automated Intelligence
Our AI highlights important information, suggests actions, and automates routine tasks, so you don't have to spend time on manual processing.
Compliant and Secure
From compliance to check deposits, your mail workflow just found its smarts. Bank-grade security for serious peace of mind.
Machine Learning That Gets Smarter
Our AI learns from your patterns, preferences, and workflows to deliver increasingly personalized mail management that adapts to your business.
Pattern Recognition
Learns from your mail preferences and routing decisions to automate similar future mail automatically.
Smart Categorization
Automatically sorts mail by urgency, sender, and content type based on your historical preferences.
Predictive Actions
Suggests next actions based on mail content, sender history, and your typical response patterns.
AI Processing Pipeline
Anytime, Anywhere Access
Secure Virtual Mailroom
Work from your desk, or the beach in Hawaii - your mail is already where you are. Access via your secure, virtual mailroom with enterprise-grade authentication and monitoring.
- 24/7 cloud-based access
- Mobile-responsive interface
- Multi-device synchronization
Smart Summaries & Routing
AI-Powered Intelligence
Mail that reads itself. Get summaries of what matters and custom rules that route mail like a pro, so you don't have to manually categorize everything.
- Automated content summarization
- Custom routing rules
- Priority-based sorting
Automation
Smart Workflows
Our AI highlights important information, suggests actions, and automates routine tasks, so you don't have to spend time on manual processing.
- Intelligent action suggestions
- Background task execution
- Workflow orchestration
Compliant & Secure
Enterprise Standards
From compliance ready check deposits, your mail workflow just found its smarts. But for serious peace of mind.
- SOC2 & HIPAA compliance
- Bank-grade encryption
- Multi-factor authentication
Seamless Integrations
Connect Your Tools
Send digitized documents to Slack, Dropbox, or your favorite tools automatically. Smart integration enables triggering, blocking, and automation.
- API-first architecture
- 100+ pre-built connectors
- Custom webhook support
High Performance
Enterprise Scale
Built for enterprise workloads with unmatched reliability, speed, and scalability to handle your most demanding mail processing requirements.
- 99.99% uptime guarantee
- Sub-second response times
- Auto-scaling infrastructure
Enterprise-Grade Security & Compliance
Protect your sensitive information with bank-grade encryption and 2FA, ensuring that private documents are safe from unauthorized access.
Same-day access to mail and documents
Mail is scanned, processed and shipped the same day. You get full-color, high-quality scans within 2-4 hours, so nothing slows you down.
Lightning Fast Processing
Most mail items are processed and available in your dashboard within 2-4 hours of arrival.
High-Quality Scans
Full-color, high-resolution scans with OCR text extraction for searchable document management.
24/7 Availability
Access your processed mail anytime, anywhere through our secure web portal or mobile app.
Automated Workflows
Set up automatic forwarding, distribution, and processing rules based on sender, content, or priority.
Utility Bill - Processed
ScannedArrived 2 hours ago
Electric Company • $124.30
Legal Document
High PriorityArrived 1 hour ago
Law Office • Contract Review
Marketing Flyer
NewJust arrived
Local Business • Store Promotion
Machine learning at work
Processing Performance
Fast, free check deposits
Deposit checks automatically. Get digital records for compliance and accounting purposes. Shred & recycle with ease. You have total control.
Instant Deposit Processing
Deposits are processed immediately upon receipt, with confirmation within 2-4 hours.
Digital Records & Compliance
Automatic digital record keeping for accounting, tax, and audit purposes with bank-grade security.
Secure Shredding & Disposal
Automated secure destruction of original checks after digital processing, ensuring no sensitive data remains.
Complete Control
Full visibility into deposit status, automatic notifications, and ability to approve or dispute amounts.
Electronic Check Deposit
Deposit Timeline
SOC2 Compliant
Lightning Fast
Deposits processed in minutes, not days. Get your money faster than traditional banking.
Zero Fees
No deposit fees, no hidden charges. Keep 100% of your money with transparent pricing.
Enterprise Security
Bank-grade encryption and fraud protection ensure your deposits are always secure.
Integrated with Leading Banks
Trusted by thousands of businesses for their check deposit needs
Integrate into your workflows
Send digitized documents to Slack, Dropbox, or your favorite tools. Automatically. Smart integration enables triggering, blocking, and automation.
Automated Document Delivery
Files are automatically uploaded to your cloud storage and notifications sent to relevant team channels.
Block & Filter Automation
Automatically archive junk mail, block spam, and route urgent items to priority queues.
Integration Dashboard
Custom Webhook
https://your-app.com/webhook/usgm
Popular Integrations
Slack
Team notifications & alerts
Teams
Office 365 integration
Google Drive
Cloud file storage
Dropbox
Business file sharing
Outlook
Email automation
Developer-Friendly
Powerful APIs and webhooks make it easy to integrate iMailVault into your existing workflows and applications.
- RESTful API with comprehensive documentation
- Real-time webhook notifications
- SDKs for popular programming languages
Webhook Example
{
"event": "mail.received",
"timestamp": "2024-01-15T10:30:00Z",
"data": {
"mail_id": "abc123",
"sender": "utility@company.com",
"subject": "Monthly Statement",
"scanned_url": "https://files.usgm.com/abc123.pdf",
"priority": "normal"
}
}
Enterprise-grade security
Protect your sensitive information with bank-grade encryption and 2FA, ensuring that private documents are safe from unauthorized access. Our mail management process is SOC2 & HIPAA standards.
Bank-Grade Encryption
256-bit SSL/TLS encryption protects your data both in transit and at rest.
SOC2 & HIPAA Compliant
Certified compliance with industry-leading security standards and regulations.
Multi-Factor Authentication
Advanced MFA options including SMS, email, authenticator apps, and biometric verification.
Access Controls
Granular permission system with role-based access control for team management.
Security Certifications & Compliance
SOC2 Type II
Security operations certified
HIPAA Ready
Healthcare compliance
ISO 27001
Information security
GDPR
EU data protection
Centralized Mail Empowers Virtual Teams
W. Smith
CEO & Founder
"We're a small business that's wholly distributed across the US. iMailVault has truly transformed how we manage our mail. We can all collaborate on documents, deposit checks, and manage our mail from anywhere."
J. Davis
VP of Operations
"We've been using iMailVault for our e-commerce business for over 5 years. Their check deposit feature has been a game-changer for our accounting. Their enterprise-grade security gives us peace of mind."
S. Chen
CFO
"iMailVault's centralized mail management has made our operations much more efficient. The ability to access and manage mail from anywhere has been invaluable for our remote team. The customer support is also top-notch."
The Only Service With Unlimited Mail and Free Check Deposits
| Features | iMailVault | iPostal1 | Earth Class Mail | Stable |
|---|---|---|---|---|
| Check Deposit | Free | $10/item | N/A | $5/item |
| Unlimited Mail | Free | $0.50/item | $0.75/item | $1.00/item |
| User Roles & Permissions | Free | N/A | N/A | N/A |
| Unlimited Document Storage | Free | Limited | Limited | Limited |
| Integrations | Free | N/A | Basic | Basic |
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